Guildford office / office admin
Business Administrator
About the Role
The primary function of the Business Administrator is to ensure the efficient and cost effective operation of all administration processes within the Geotech team. This will involve line management responsibilities of an Assistant Administrator, being the guardian of the systems and processes, as well as providing the link between the Geotech team and the rest of Scott Wilson.
The role also involves financial administration, contracts and commercial support as well as business administration.
Core responsibilities include:
. Using the Progression system to raise invoices, ensure budget sheets are updated, monitor team debts, run project and integrity reports, and update timesheet data and project information.
. Providing project administration support.
. Monitoring the timely authorisation of supplier invoices.
. Evaluating all administrative and financial procedures regularly, and recommending improved procedures.
. Ensuring that contract documentation is in place for each project and prompting Project Managers if necessary.
. Building knowledge of contract questions to help to advise Project Managers with repeat queries.
. Ensuring team compliance with quality assurance.
. Delivering the element of staff induction briefing which relates to financial and commercial processes.
. Supporting the development and production of the business plan and associated budget.
. Working alongside the other administration and secretarial resources to provide a seamless administration and marketing service to the team.
Hours:18.75 hours per week (3.75 hours per day Monday to Friday).
About You
To become part of this highly successful team you should ideally be educated to degree level or hold a relevant business qualification such as a HNC or OND with demonstrable relevant administration or secretarial experience.
Excellent Word, PowerPoint and Excel skills are also essential, and experience of using Outlook and the Internet is desirable.
You should also have commercial experience, excellent communication skills and an understanding of a business operation from a financial background.
A finance or accounting qualification would also be advantageous.
About Us
Scott Wilson Group plc is a global integrated design and engineering consultancy for the built and natural environments. With its headquarters in the UK, the Group has a worldwide network of 80 offices and over 6,000 employees.
Contact details
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